K12HSN Calaxy

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Calaxy Assets: Getting Started

Wednesday, April 1st, 2009

Categories Assets
Tags add asset group inventory management

A new Calaxy Assets group can be created at:
http://www.k12hsn.org/calaxy/assets/

To do so, click the 'Add Asset Group' link.
You will be asked to enter the following information:

Asset Group ID.

Note: Your Group ID should contain letters and/or number but no special character and no space.

Asset Group Password

Asset Group Name

Asset Group Description

Once the asset group is created, you can update it by clicking the pen icon:
Edit Asset Group

One of the first steps to get started is to define your inventory status list, categories, locations, list of custodians, etc...

To add a custom field, status, category, custodian, department, location, manufacturer or vendor, simply click on the relevant tab and "Add"
Inventory Tabs

Items:
Here is where you will add your items to your asset list.

Custom Fields:

You can create custom fields that are unique to your use of the tool. There are 3 different types of fields you can create, text, drop-down list or a date. You can have as many custom fields as you like.

Status:

Here you can define different status for your assets. A status may be something like surplus, or discarded.

Categories:

Categories can be created to assign your assets to specific categories. This may be used for purchase information such as Title V or may be a category for First Grade.

Custodians:

A custodian is someone who is responsible for the asset, you can define your custodians here.

Departments:
You can define departments that assets are assigned to.

Locations:
Define where your assets are located. Once you create a location, you will be able to add a Building. Once you add a building you can create a Room.

Manufacturers:
Here is where you define who the manufacturers are. The manufacturer names will appear in a drop-down list when adding/editing an item.

Vendors:
This is where you define who you purchased your assets from. You can also define the contacts for each vendor.

Click here to view the Calaxy Assets video...